Traffic Administration Assistant
2023-05-08
Full Time
Description
1. ACCOUNTABILITY:- This position requires the individual to support operations teams with tasks in administration, accounting and file maintenance relating to traffic processes. You will liaise with the traffic team on elements such as documents issuance (letter of credits/ bank guarantees) and BL instructions.
2. KEY RELATIONSHIPS
- Marketing & Logistics Team
- Operations Team
- Traffic Team
3. QUALIFICATION & SKILL REQUIREMENTS:
Minimum Qualifications:
- Relevant tertiary education
Additional Qualifications:
- N/A
Competencies:
- Fluency in English (corporate language)
- Strong verbal and written communication skills that work effectively within team and different audiences
- High level of attention to detail and data accuracy
- Strong analytical skills
- Strong administrative skills
- Takes initiative and invest energy to resolve queries and take action as needed
- Ability to multi-task and prioritize
- Ability to work under pressure
- Team player with an independent and flexible work attitude
- Ready to adapt to international practices
- A good understanding of MS Office (Word, Excel)
- Computer literate
Work Experience:
- 1 to 3 Years relevant experience, including trade finance experience (such as checking Letter of Credits in banks etc.)
- Commercial Job Apprenticeship/ Internship experience beneficial
4. GENERAL ACCOUNTABILITY:
- Payments: Preparing payments based on operators input
- Documents: Assisting the Operations Team in issuing documents for negotiating under L/C`s, including issuance of drafts and insurance certificates as well as Certificates of Origin from Chamber of commerce
- Accounting: Checking freight and storage invoices received from freight providers and warehouse companies.
- Checking digital finalized contract files and preparing them for liquidation
- Various other admin tasks on regular or ad-hoc basis as needed by the operations.
- Provide administrative support as required, relating to logistics function by systematizing a wide range of clerical procedures.
- Maintains filing duties
- Maintains operations by following policies and procedures and reporting needed changes.